Infographic: Monthly Library Report

“Hello.  My name is Fran, and I am an overachiever.”

What else explains why I never seem to be satisfied?  I have been on a quest to improve my monthly library reports since 2010 as discussed here, here, and here.  I had been using Word to create my reports but changed to PowerPoint this year.  I have found that I can create and edit charts so much easier with PowerPoint.  And I have been fairly pleased with my monthly reports. However…

I am a fan of infographics, so this morning when I saw this tweet from Sassy Librarian, I had to play:

Piktochart

Pikochart provides both free and upgraded accounts; as always, I opt for free.  Once I had registered for an account, I was presented with three infographic templates.  Because I wanted to present our monthly stats, I chose the Web 2.0 B template.

Once you choose a template, you can change the mood (Colour Scheme, Fonts, and Background Styles) and then begin editing. Your editing toolbox comes equipped with Tools (you can add images and charts), Shapes, Graphics, Text Editor, and Theme Graphics.

Not too bad for a first try, but since I am an overachiever…..

Advocacy: Monthly Reports

How do you keep your program front and center in the eyes of your school community? Many school librarians create and share monthly statistics reports with their principals.  But should we stop there?  Why not post these reports for the entire school community?

Example Monthly Reports

Excellent examples of monthly reports are posted online each month.  Each report is different in not only what it contains, but how it is presented.  The common factor?  Transparency.  We must let our communities see how our programs impact student achievement.

Buffy Hamilton’s Unquiet Library report (see link above) provides program highlights, photographs, and statistics.

Lorena Swetnam’s Blythewood Middle School report is a quarterly,  rather than monthly report, on her library website.  The slideshows help bring her program to life! She also includes program highlights, collaborative work, and statistics.

Blythewood Middle School First Nine Weeks Report

Pam Harland’s Plymouth Regional High School report is a pdf file linked to the library home page.  This colorful report includes library highlights, statistics, and collaboration highlights, as well as levels of collaboration attained (from 1-5 with a key explaining each level).

Plymouth Regional High School Library report

Laura Collins’ Clovis High School report can also be found through a link on her library’s website.  She not only includes program and instructional highlights, library statistics, and collaboration information, but also includes standards met through collaborative lessons.

Clovis High School Library reports

Reassessing My Monthly Report

Mrs. Hinmighty, English teacher extraordinaire, has consented to read and grade the latest set of school library monthly reports.  Uh-oh.  Can I say the dog ate mine?  Compared to the examples I have shared here, my monthly report isn’t worthy to even warm the bench.

Up until last spring, my monthly report consisted of statistics and a listing of special events held in the media center.  Can you say drab and uninspiring? (Mrs. Hinmighty is “tsk-tsking” and shaking her head sorrowfully as she considers my report.)

When we moved into our new facility, I began adding photographs of students and student work to the monthly report, but I still felt that I wasn’t doing our program justice.  (Tsk-tsk. Sigh…..)

How can I find the time to create the report my program deserves while maintaining that program?  Fellow South Carolina school librarians provided help this week.

The Advocacy Committee of the South Carolina Association of School Librarians recently requested that example monthly reports be shared on our listserv.  Several have been posted and inspired me to revamp our report.

My October report is taking shape.  Statistics appear in tables and some will be represented visually with pie charts and bar graphs.  The one page report is now a thing of the past!  That page limitation (self-imposed) limited the number of photographs I could include and stifled my desire to be creative. (Mrs. Hinmighty will probably still bleed across my report, but perhaps she may occasionally smile rather than tsk.)

Creating the first revamped report is time-consuming, but will provide the template for future reports, thereby eventually saving me time.

Now to create a page on our library’s website to begin posting our monthly reports…..

What do you include in your monthly reports?